Document management system IS ALeX

References

IS ALeX notable implementations overview. For each company, a list of processes solved in IS ALeX is given.

EXCON

Project documentation - Management of project documentation of large steel structure projects. Immediate distribution of valid documentation to project participants (investor, manufacturers, subcontractors, ...).
Company records management - Administration of all incoming and outgoing correspondence. Online access to all documents from company files of incoming and outgoing letters, demands, offers, protocols, ...
Demands and offers management - Offers evidence, estimation of work and earnings.
Project financial management - Evidence of projects, economic evaluation, division of earnings among concerned subjects.
Evidence of contracts in housing department - Evidence of all documents in the process of housing provision from housing unit reservation up to the contract of purchase.
ISO documentation - Online access to valid version of the company's bylaws.
Processed work tracking - Keepeng track and summing employee's work reports on individual projects.
Invoice authorizations - Implementation of multi-stage workflow used in the process of invoice authorization. Invoices to be authorized are imported from a third party's accounting system.
Views on data in accounting system - Online connection to data in accounting system supplied by a third party. Overviews and sums of invoices, financial planning, demands tracking.

ISO documentation - Online access to valid version of the company's bylaws.
Demands and offers management - Offers evidence, estimation of work and earnings.
Views on data in accounting system - Online connection to data in accounting system supplied by a third party. Overviews and sums of invoices, financial planning, production management.

Company records management - Administration of all incoming and outgoing correspondence. Online access to all documents from company files of incoming and outgoing letters, demands, offers, protocols, invoices, ...
Projects, demands and offers management - Evidence of projects, estimation of work and earnings.

Project documentation - Management of project documentation of large projects.
Authorization of documents - Multi-stage workflow to authorize changes in project documentation.
Hardware and software evidence - Evidence of all company's hardware and of versions of software installed on it. This application was configured by PRODECO's system administrator using the high-quality system documentation.

Contracts evidence - Evidence and classification of contracts belonging to different company's affiliates. Online access to valid versions of contracts.
Facilities to manage documents of third party information system - Adjustment of functionalities to automatically store documents created by third party's information system used for affiliates management.

Project evidence - Evidence of projects, orders and contracts. Management of cooperation with subcontractors. Invoices tracking. Division of earnings among concerned subjects.
Project documentation - Project documentation control in large projects. Management of document revisions based on contract changes.
Paper archive of project documentation - Paper archive management. Document acceptance, lending of files of documents and their parts, shredding.
Historical data - Transfer of data from historical systems based on FoxPro, Excel, Delphi. Overviews of disarranged data, that could not be correctly transferred to new applications.

Company documentation evidence - Evidence of company standards, products and operation procedures. Versioning of the individual documents, monitoring of validity of the individual versions.

Technical documentation - Evidence of valid technical documents and their prepared changes. Valid and invalid documents are distinguished by color.
Workflow of the approval process - Workflow for approving changes in managed documentation.
Guidelines - Evidence of company guidelines. Email notifications on new versions of documents.